How to Create a Recurring Zoom Meeting (2025 Guide)

Recurring meetings are one of the most useful features in Zoom. They help you schedule repeating calls without manually creating a new link each time. Whether you're hosting weekly team check-ins, monthly reviews, daily stand-ups, or recurring client conversations, Zoom makes it easy to automate the process.

In 2025, more teams are working in hybrid and remote environments, so recurring meetings have become essential. They save time, reduce confusion, and help everyone stay aligned on a consistent schedule. But many users still struggle to set them up properly—or miss useful features that could make managing recurring meetings even easier.

This guide walks you through how to create recurring Zoom meetings on desktop, mobile, and Zoom web, along with tips to manage them smoothly. We'll also explain how tools like LivePrompt.ai can help you make your recurring meetings far more productive by organizing all your discussions, notes, and actions automatically.

Let’s start with the basics.

What Is a Recurring Zoom Meeting?

A recurring Zoom meeting is a meeting that repeats on a regular schedule. Instead of generating a new link every time, Zoom allows you to:

• reuse the same meeting ID
• reuse the same join link
• set automated reminders
• create a predictable schedule for your team or clients

Recurring meetings are commonly used for:

• weekly team updates
• daily standups
• monthly performance reviews
• weekly client calls
• one-on-one meetings
• classroom sessions
• project check-ins

They help you avoid calendar chaos and make your meeting routine more reliable.

Why Recurring Meetings Matter

Recurring meetings save time, but they also reduce mental load. You don’t have to remember to schedule each meeting individually or hunt for links. More importantly, recurring meetings create a predictable rhythm that helps teams stay aligned.

Here are a few benefits:

1. Consistency

Teams know exactly when to meet each week or month.

2. Fewer Scheduling Mistakes

The link, time, and settings remain the same.

3. Easier Preparation

Repetitive workflows become more structured.

4. Better Follow-Through

Routines help people show up prepared.

Recurring meetings set the foundation—but the quality of those meetings depends on how well they’re run. That’s where meeting intelligence tools like LivePrompt.ai come in, helping teams stay focused and avoid repeating past conversations.

But first, let’s look at how to create a recurring meeting in Zoom.

How to Create a Recurring Zoom Meeting on Desktop

If you're using the Zoom desktop app on Windows or Mac, here are the exact steps.

Step-by-Step Instructions

1. Open the Zoom Desktop App
   Sign in using your Zoom account.
2. Click “Schedule”
   This opens the meeting scheduler window.
3. Enter Meeting Details
   Add the topic, description, date, and time.
4. Check the Box “Recurring Meeting”
   This is the key step. Once selected, Zoom will turn this into a repeating meeting.
5. Choose Your Recurrence Type
   Options include:
6. • Daily
   • Weekly
   • Monthly
   • No fixed time
6. Adjust Advanced Settings (Optional)
   You can configure:
7. • Waiting rooms
   • Mute on entry
   • Meeting passcode
   • Authentication requirements
7. Save the Meeting
   Zoom will generate a recurring meeting link that stays the same for every session.
8. Add to Calendar
   Choose Google Calendar, Outlook, or iCal.

This creates a clean, consistent meeting schedule without needing new links or invites every time.

Tips for Managing Recurring Meetings on Desktop

Here are a few simple practices that make recurring meetings smoother:

• Keep a clear name like “Weekly Marketing Sync” or “Monthly Client Review.”
• Let attendees know the meeting reuses the same link.
• Update the recurrence pattern if your schedule changes.
• Use the “no fixed time” option for flexible repeating sessions.

Recurring meetings are straightforward once you understand how Zoom organizes them.

How to Create a Recurring Zoom Meeting on Mobile (iPhone or Android)

Many users schedule meetings on the go. The Zoom mobile app supports recurring meetings too.

Steps to Schedule a Recurring Meeting on Mobile

1. Open the Zoom app.
2. Tap Schedule at the top.
3. Enter the meeting name and details.
4. Scroll down and tap Repeat.
5. Choose your recurrence:
6. • Daily
   • Weekly
   • Monthly
   • Custom
6. Adjust additional settings like passcode, waiting room, etc.
7. Tap Save.
8. Add it to your calendar when prompted.

Your recurring meeting is now saved across your devices.

When to Use Mobile Scheduling

Mobile is ideal when:

• You're traveling
• You need to update the time on short notice
• You are coordinating across multiple locations

The interface is simpler, but it supports all essential features.

How to Create a Recurring Zoom Meeting Using Zoom Web

The Zoom web portal offers the most control over settings.

Here’s how to create a recurring meeting through the browser:

Steps to Schedule via Web

1. Visit zoom.us and sign in.
2. Click Meetings on the left sidebar.
3. Click Schedule a Meeting.
4. Add your meeting topic and time.
5. Check Recurring Meeting.
6. Choose recurrence pattern:
7. • Daily
   • Weekly
   • Monthly
   • No fixed time
7. Adjust duration settings if needed.
8. Configure advanced security options.
9. Click Save.

Zoom will generate a permanent meeting link that works for every session.

Advantages of Using the Web Portal

The web portal gives you extra options like:

• tracking fields
• alternative hosts
• pre-assigning breakout rooms
• registration
• email notifications

If you run trainings, classes, or large meetings, the web portal is the most powerful way to manage recurring sessions.

Understanding Each Recurrence Option

Zoom gives you flexible recurrence patterns. Here’s what each means.

Daily Meetings

Best for:

• standups
• short syncs
• coaching sessions
• planning calls

Weekly Meetings

Best for:

• team updates
• project discussions
• recurring client calls

Monthly Meetings

Best for:

• performance reviews
• board meetings
• stakeholder updates

No Fixed Time

This option creates a permanent meeting room that can be used anytime.

Useful for:

• office hours
• flexible client sessions
• drop-in meetings
• long-term coaching programs

Editing or Changing a Recurring Meeting

You can update dates, times, settings, or recurrence patterns anytime.

Just follow these steps:

1. Open the Zoom app or web portal.
2. Go to Meetings.
3. Select your recurring meeting.
4. Click Edit.
5. Make changes and save.

If you change the meeting link, Zoom will notify you.

If you only update the schedule, the link usually stays the same.

How to Send a Recurring Meeting Invite

Once the meeting is created, sending the invite is simple:

1. Go to the meeting in your Zoom list.
2. Click Copy Invitation.
3. Paste it into email, Slack, Teams, WhatsApp, or your calendar.

You can also integrate with:

• Google Calendar
• Outlook
• Apple Calendar

The recurrence pattern will sync automatically.

How Recurring Meetings Improve Team Productivity

Recurring meetings remove friction from the workday. When people know their rhythm, they show up more prepared and focused.

Here’s what recurring meetings help fix:

• No confusion about links
• No need to reschedule constantly
• Predictable routines
• Better attendance
• More structure
• Less rushing and last-minute booking

But the truth is — simply holding recurring meetings does not guarantee productivity.
What matters is how you use those recurring meetings.

That’s where intelligent tools make a difference.

How LivePrompt.ai Makes Recurring Meetings More Effective (Subtle and Helpful)

Most recurring meetings fail because people:

• forget what happened last week
• lose track of tasks
• repeat conversations
• jump in unprepared
• cannot recall decisions

LivePrompt.ai fixes this by becoming a meeting memory and intelligence layer.

Here’s how it helps:

1. Automatic Notes for Every Recurring Meeting

You never lose context between weekly or monthly calls.

2. Live Agenda Tracking

It shows whether you're on track or drifting off-topic.

3. Brings Up Past Discussions Automatically

Before each recurring session, LivePrompt surfaces summaries and decisions from previous calls.

4. Action Item Tracking Across All Meetings

Nothing slips. No more forgotten tasks.

5. Smart Workspaces for Ongoing Projects

All recurring meeting notes, documents, and insights stay in one organized place.

Recurring meetings become smoother, faster, and more aligned — without extra effort from your team.

For many teams, LivePrompt.ai reduces a 60-minute recurring meeting to 30–40 minutes because everyone comes prepared with clarity.

Common Problems With Recurring Meetings (And How to Fix Them)

Even though recurring meetings are helpful, they often run into the same issues.

Problem 1: Meetings Become Repetitive

Over time, weekly meetings can feel like a loop.

Fix:
Use LivePrompt.ai’s previous summaries to start with:
“What changed since last time?”

Problem 2: People Forget Their Tasks

It’s common for teams to leave meetings energized and return next week with nothing done.

Fix:
Use AI-powered action tracking.

Problem 3: People Join Without Preparation

Recurring meetings start to feel passive.

Fix:
Share the agenda 24 hours in advance.
LivePrompt.ai can help you track agendas live.

Problem 4: Meetings Get Too Long

Recurrence doesn’t mean the call should take the same duration every week.

Fix:
Shorten meetings by reviewing LivePrompt summaries before you begin.

Best Practices for Running Effective Recurring Meetings

Here are a few things that improve recurring meetings dramatically:

• Start with a quick recap of last meeting’s decisions
• Stick to a simple, clear agenda
• Avoid long discussions about old topics
• Use the same meeting link every time
• Keep a consistent structure
• End with clear next steps

LivePrompt.ai makes these steps easier because the platform automates much of the workflow.

Final Thoughts

Creating a recurring Zoom meeting is simple, but using it effectively requires structure and consistency. Zoom does a great job handling the scheduling, links, and timing, but the real value comes from how prepared people are and how well conversations turn into action.

With tools like LivePrompt.ai supporting your recurring meetings, teams stay aligned, remember context, and follow through on decisions effortlessly. This transforms recurring meetings from routine check-ins into powerful moments of clarity and progress.